Distributors & wholesalers · UK
"Same as last week, plus 20 bags of multi-finish." A PO full of the customer's own part numbers. An order texted at 10pm for next-day delivery. The worker turns each one into a draft order in your system, matched to your codes and prices, before anyone has logged on.
What the worker does
One worker to start. The second is free for three months for founding clients.
Reads orders from email, PDF, spreadsheets and photos, works out the customer, matches their wording or part numbers to your products, checks prices and stock, and creates the order as a draft. Unknown products, odd quantities and price mismatches go to a person with the reason written.
Sends order confirmations and drafts replies to delivery questions from your system and courier tracking, so your team approves instead of looking things up.
Matches supplier invoices to purchase orders and deliveries, clears the clean ones and sends the mismatches to the right person with the difference explained.
Built for
Builders', plumbing and electrical merchants, industrial and MRO suppliers, foodservice and drinks wholesalers, consumer-goods distributors.
Learns each customer's usual lines, shorthand and part numbers.
Matches against your catalogue, cross-references and agreed prices.
Sage, Business Central, SAP Business One, Xero + Cin7 or Unleashed, trade systems.
Drafts first, auto-release only where you say so.
How it works
Email, PDF, spreadsheet, a photo of a handwritten list, "same as last week". Your customers change nothing.
It identifies the customer, matches their wording to your product codes or rate sheets, and checks prices, stock or missing details against your own data.
Orders and quotes are created as drafts for your team to release. Anything uncertain goes to a person with the reason already written out.
We connect the worker to your inbox and your system in draft mode. It handles every real order or quote request alongside your team, and you get a short daily summary: handled end to end, flagged and why, time saved.
You judge it on your own numbers, not a demo. If you go live, the worker starts releasing work for real, under rules you set. If not, we disconnect and you owe nothing.
We monitor it, fix edge cases, adapt it to new customers and products, and add the next job when you're ready. One flat monthly fee, AI costs included.
Questions
A forwarding rule (or read access) on the inbox where orders or quote requests arrive, and a user login for your system with permission to create drafts. We do the rest of the setup ourselves.
Whatever you run orders or quotes through. Modern systems (Business Central, Sage 200, SAP Business One, Odoo, NetSuite, Xero with Cin7 or Unleashed, CargoWise, Magaya) connect through their API. Older ones usually accept an import file. If there is truly no other way, the worker can use the same screens your team uses, on a dedicated machine inside your network.
No. They keep sending orders and quote requests exactly as they do today: email, PDF, spreadsheet, photo of a list. Nothing new for your staff to learn either.
Everything goes into your system as a draft, and anything the worker isn't sure about (an unknown product, an odd quantity, a price that doesn't match, a missing dimension) goes to a person with the reason already written. During the two-week run nothing reaches a customer unless your team sends it.
The two-week run is free. If you decide to go live, setup is £3,000 and the worker is £2,000 a month, cancel anytime. Our first five UK clients pay £1,500 a month, locked for 12 months. All AI and running costs are included.
Only the worker and our engineering team, only for the inbox and the system access you give us, and you can revoke that access at any time. We sign a data processing agreement before we connect anything.
We run five at a time, for teams handling roughly 20+ orders or 10+ quote requests a day. Below that, we'll tell you honestly whether it's worth it.
Next step
Tell us roughly how many orders you take a day and which system you use. We'll tell you how we'd connect to it and when your two-week run could start.